Document management software is a computer system for efficiently organising documents as well as automating workflows for documents and improving productivity. It allows you to store, manage and access information quickly, with features like digital file storage and OCR. It serves as a central repository to manage records, files and data across multiple teams and platforms (e.g., CRM, ERP business communication systems, portals for teams).
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In the past of paper-based documentation, the process of storing and processing thousands of hard copies placed a heavy burden on businesses and organizations. Particularly in highly regulated industries, these unstructured documents and records could be deemed obsolete lost, stolen or compromised by unauthorised users.
It can also be a hassle to search for the right document. With a document management system, you will be able to access the file you need faster thanks to an easy-to-use interface that lets users find information quickly and locate documents by metadata, title, identifiers and other attributes.
No matter the size or complexity of your business There are many advantages of document management software. It allows you to automate tasks and streamline processes to increase efficiency and productivity across all departments from sales to quality assurance. It helps you improve data protection and adhere to regulations by implementing guidelines like document retention and archive, and audit trails. In addition, you can save on space and costs by digitizing and storing documents electronically instead of in filing cabinets or storage rooms.
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