How to Protect Confidential Documents For Boards

It is vital that boards secure confidential documents, regardless Resources https://dataroomabout.com/virtual-data-room-pricing-for-getting-the-best-option/ of the size of their company or board. This means that the documents can’t be accessed by anyone who is not authorized to do so. This can stop leaks of information that could harm the business or lead to a loss of trust.

A comprehensive policy is important in addressing these issues. It is ideal for the policy to stipulate that directors are bound to protect all non-public information that they obtain or obtain while serving on the board. The policy should clearly define confidential information and include a statement that a breach of confidentiality is considered to be a violation of a director’s fiduciary obligations to the company.

The policy should also define how the board will respond to an incident. The board should, in general take into consideration a variety of options, from censure by fellow directors to, at the very least, removal from board. This will ensure that the policy will be taken seriously and enforced when required.

It is imperative that the secretary implement board management and distribution software in order to set up a robust document security system. These systems can be implemented in just a few minutes and offer the administrative and digital rights management (DRM) controls required to assist the secretary of the board in distributing documents to the board. The system gives the option of setting up specific access privileges to each person, such as printing and viewing limitations, PDF expiry date visible watermarks and the ability to view who has viewed the document.