Preparing For Your Board Meeting

The preparation of your board meeting is one of the most important steps you can take to ensure an effective meeting. A well-organized meeting will lead to a clear decision and efficient use of everyone’s precious time.

The agenda is the first step. The agenda should clearly outline the main topics to be discussed and the final decisions to be made. The materials for the meeting should be sent out at least a week prior to the meeting so that participants and Board Members have time to prepare.

If there are any issues that need to be resolved or there is a shortage of information in the board package It is a great idea to schedule a conference call with the appropriate people prior to the meeting. This will allow the board member to discuss any concerns they have with the CEO or Management and also hop over to this post about The Power of Virtual Data Rooms to request more information to prepare for the meeting. This will reduce the number of questions at the meeting and help to facilitate an effective and efficient meeting.

It’s an excellent idea to do some background research or research into any issues that could come up at the meeting. You can do this by requesting more details from the appropriate individuals or by looking up external sources. You’ll be better informed and be able to ask more thoughtful questions that enhance the value of the meeting.